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Flexible capture alternatives are essential for preparing paper and electronic documents for archival, retrieval and distribution across your document management solution. The Laserfiche® document imaging and management platform provides basic scanning, batch processing and electronic document import.
Add Value to Devices Such as Digital Copiers, Multifunction Printers, and Fax Servers Servers Laserfiche® Import Agent provides effortless document importing and management within a Laserfiche® repository. Businesses constantly generate documents that must be readily accessible. These documents come from a variety of sources, such as multifunctional peripherals (MFPs), which include devices performing any combination of printing, faxing, scanning, and copying. Without the Import Agent, the risk of misfiling documents and incorrect index cards exists. Documents are more difficult to find as a result. Laserfiche® Import Agent maximizes document accessibility by automating document importing and document management within the Laserfiche® repository.
Maximizing the value of information locked in an organization’s documents requires putting it in the hands of decision-makers when and where it’s needed most. From staff in remote offices, to clients, the public and regulatory officers, individuals within and beyond your organization rely upon fast information access to work at peak productivity.
Laserfiche® answers these demands with secure, reliable distribution across your network as well as solutions for the Web, CD, e-mail and COLD. Explore the product areas below to learn how these solutions will work for you.
The Problems with Paper Traffic
Your staff search for information, act on it, move it and archive it every day. The manual processes of searching; faxing, photocopying and distributing documents are costly and time-consuming.The inefficiencies divert your staff from the crucial business of making productive use of information.Workflow at Work
Your system administrator uses the Work Distribution Manager to model your office's work procedures and establish routing rules to guide documents throughout your office. The Work Distribution Agent then follows those rules to move documents to another person's folder or copy documents that need to be reviewed in multiple locations. When the Work Distribution Agent detects an event specified by the Work Distribution Manager—a supervisor changes an index field to Approved, for example—the Agent performs the required moving or copying.This setup, while effectively moving documents to the right person, does not prohibit workflow-on-the-fly. For instance, if an authorized person needs to search for a document and drag it into someone else's folder, the Workflow Suite will accommodate that practical necessity.
The notification service automatically e-mails appropriate staff when designated events take place. A supervisor can be notified, for instance, when a staff member opens a certain document. An acknowledgment timer also allows the supervisor to be notified if the document remains unopened for a specified period of time.
Track User Activity for Security and Workflow
- Maintain constant vigilance over archives
- Monitor productivity levels
- Demonstrate compliance
- Enable flexible report generation
Protecting Your Organization
Regulatory penalties. Lost business. Litigation. Business record keeping is a high-stakes endeavor. Information is one of your organization's most important assets and, increasingly, one of the most regulated. To guarantee the integrity of information assets, protect business relationships and ensure regulatory compliance, organizations must secure business records, along with the personal data of their employees and customers, against unauthorized access.Monitoring repository usage is vital to achieving these goals.Laserfiche® Audit Trail enables precise tracking of user activity in the Laserfiche® repository. Whether the need is to maintain the security of sensitve documents, track staff productivity or monitor records for compliance, Audit Trail provides managers and executives with the right information.
Improving Security, Compliance and Productivity
Data loss is often caused by someone with legitimate access to an organization's system and frequently goes undetected until it is too late to contain financial losses. With non-stop monitoring of server activity, Audit Trail is a key component of Laserfiche® system security. System administrators identify usage anomalies more quickly, leading to faster resolution of problems.Regulations concerning the protection and release of personal information continue to proliferate—HIPAA, Sarbanes-Oxley, USA Patriot Act, Gramm-Leach-Bliley, FERPA. Audit Trail delivers up-to-date details of user activity to demonstrate adherence to established security and retention procedures. With easy-to-generate reports, Audit Trail expedites the process of producing reports for administrators and regulatory authorities. Audit Trail minimizes the cost of compliance and facilitates transparency requirements.
Audit Trail tracks document-related activity to enable better assessment of business processes. Organizations isolate peak hours of repository usage, identify bottlenecks and maintain performance comparisons for different departments. Accountability and productivity rise, and quality improves.
Integration
The Laserfiche® Integrator’s Toolkit® provides the capability of quickly and cost-effectively developing custom imaging applications tailored to your business needs. The Integrator’s Toolkit provides all necessary software and documentation to integrate Laserfiche® with third-party applications, customize system functionality and automate Laserfiche®-related tasks.With the comprehensive documentation included in the Toolkit, detailed instructions and sample source code, information technology personnel have maximum flexibility to meet the specific business needs of a wide variety of organizations.
Laserfiche® Integration Express-GISis a cost-effective, packaged integration solution that links Laserfiche® and ESRI GIS for fast access to historical and supporting documents in the context of the GIS client.
- Includes an Integrator’s Roadmap
- Delivers COM technology to facilitate rolling your own code
- Provides access to the client, server, and backend database
- Offers tools for developing
- Application Program Interface (API) commands
- Image Enable commands
- Hotkey Active X commands
- Import List commands
- Detailed instructions and sample source code
Laserfiche® Integration Express-GISis a cost-effective, packaged integration solution that links Laserfiche® and ESRI GIS for fast access to historical and supporting documents in the context of the GIS client.
